Career Service Professional/Second-level eligibility
DATE OF PUBLICATION
07/04/2025
07/13/2025
PREFERRED QUALIFICATION
Bachelor's Degree in Accountancy/ Business Administration
Finance and Accounting
Eight (8) hours of relevant training
Career Service Professional/Second-level eligibility
Brief Description of Duties and Responsibilities
Prepare monthly Trial Balance (Trust Funds) for submission to the Commission on Audit (COA).
Recording journal entries vouchers (JEVs) of GIA transactions in the Electronic National Government Accounting system (e-NGAS).
Reconciliation of GIA subsidiary ledgers of all GIA transactions in the e-NGAS.
Control and monitor purchase orders (POs), budget utilization requests, and status (BURS) of three (3) GIA projects.
Control, monitor, and check the correctness and validity and required documentary requirements of Disbursement Vouchers (DVs) of GIA Projects in conformance with Accounting and Auditing guidelines as stated in the Government Accounting Manual (GAM) and other legal and statutory requirements such as DOST Administrative Order 013 Series of 2021 “Revised Guidelines for the Grants-in-Aid Program of the Department of Science and Technology and Its Agencies.”
Check and control GIA project realignment, request for project extension, and request to use Savings and Unexpended Balances.
Prepare Quarterly Financial Report, Schedule of Accounts Payable, and Report of Disbursement and Checks/LDDAP-ADA issued on or before thirty (30) days from the end of the quarter for submission to COA, Project Leader & Monitoring Agency.
Prepare the disbursement portion of the Financial Performance Report for submission to DOST.
Prepare the Budget and Financial Accountability Reports for submission to DBM, BTR, and COA.
Prepare GAA budget reports on the disbursement portion (Financial Performance Report, Financial Accountability Report through Unified Reporting System – FAR 1, FAR1-A, and FAR 3) for submission to the Department of Budget and Management (DBM).
Posting of JEV for the Trust Funds Account through the e-NGAS.
Prepare JEV for the GIA remittance of withholding tax.
Monitor and update Alphalist of Income withholding Tax for permanent employees, reflecting all compensation and allowances received.
Handle and address administrative and financial concerns of the project assigned.
Provide necessary updates on the expenses incurred and balances as required and requested by the project proponent.
Monitor the budget Utilization and Disbursements of GAA-funded projects.
Monitor and update the disbursement of GAA funds, including the evaluation of various claims and supporting documents as to the correctness and required documentary requirements of Disbursement Vouchers (DVs) if they conform to Accounting and Auditing guidelines as stated in the Government Accounting Manual (GAM) and other legal and statutory requirements.
Attend to incoming and outgoing documents and assist in organizing and maintaining accounting files and records
Updating the Project Management Information System (PMIS) of the assigned project required by the monitoring agency.
Compilation of attached Journal Entry Voucher to specific disbursement vouchers for transmittal to the COA.
Monitor the honoraria received by the project staff personnel.
Perform other related tasks as may be assigned.
Requirements
Application Letter;
Comprehensive Resume;
Fully accomplished Personal Data Sheet (CS Form No. 212, Revised 2017) which can be
downloaded at
www.csc.gov.ph
with recent picture 2 pcs. passport size with signature over handwritten name;
Authenticated/certified true copy of
eligibility/ratings/license;
Photocopy of Transcript of Records & Diploma;
Performance Evaluation Rating in the last 2 rating periods or its equivalent, (if any);
Photocopy of Training Certificates;
NBI Clearance (if not available, submit the online booking slip if recommended to the
position);
Medical Certificate (if applicant is recommended to the position).
APPLICANTS WITH INCOMPLETE DOCUMENTS SHALL NOT BE ENTERTAINED.